2:43 AM
Unknown
Organizing a retreat can be a hectic job for everyone, even for event planners. A lot of work, commitment and discipline are needed. Planning is necessary, and you will have to involve as many people as possible for it to have fewer mistakes. The following will guide you on how to go about it especially if it is your first time planning Leadership Retreats Hawaii.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Get to know when the event is scheduled and plan as from the date. With the period you have, divide activities you have and set deadlines for them to take place. Start planning early so as not to have last minute rush and have room for correcting mistakes and evaluating the planning. Make all the necessary booking too, such as the venue.
Have a budget for the activity. Ensure you collect all the money needed either from donors or the people having the retreat early in advance. Work with the money you possess. Cut out all unnecessary expenses and try reducing costs. For example, you can buy in bulk as it is cheap and transport money will be reduced. You can buy cheap items also. Moreover, have receipts for all expenditure to account for them at the end.
Additionally, you ought to plan yourself. Write a draft of all the planning earlier and use it as a reference. Ensure the draft has all the necessary information. Have contact details of everyone you need to call and make the purchases you need to make. Work smartly. Set time limits for all activities. Ensure you communicate this to your helpers and all people involved.
Know your guests. Find out how many they are, what are their preference and their age. This will help you to know what venue to choose, the size, the type of entertainment to have among other things. Ensure they are comfortable. For example, when planning a children event, you must have age appropriate entertainment.
Market the event at an early stage. Ensure you use attractive adverts. You can have a theme and a logo to go with the occasion. Do the invitations either, face to face, in cards, using social media pages or the media. Keep on reminding them of this. By doing this early, you allow people to prepare themselves and buy tickets.
Now you can take a breather and review the planning outcome. Use your earlier prepared draft to see if you have everything needed. Have time for evaluation to correct any mistakes. Let your team mates help you in this and have notes of mistakes to avoid making them again in future.
You first must know what type of event and the reason why the event is being held. It could be a wedding event, a school event or a church event. The reasons could be to preach, educate, advise or to celebrate. This will form the basis of how you plan to organize the event and have a theme for this retreat. You will get to know what equipment to have or entertainment that will plan.
Get to know when the event is scheduled and plan as from the date. With the period you have, divide activities you have and set deadlines for them to take place. Start planning early so as not to have last minute rush and have room for correcting mistakes and evaluating the planning. Make all the necessary booking too, such as the venue.
Have a budget for the activity. Ensure you collect all the money needed either from donors or the people having the retreat early in advance. Work with the money you possess. Cut out all unnecessary expenses and try reducing costs. For example, you can buy in bulk as it is cheap and transport money will be reduced. You can buy cheap items also. Moreover, have receipts for all expenditure to account for them at the end.
Additionally, you ought to plan yourself. Write a draft of all the planning earlier and use it as a reference. Ensure the draft has all the necessary information. Have contact details of everyone you need to call and make the purchases you need to make. Work smartly. Set time limits for all activities. Ensure you communicate this to your helpers and all people involved.
Know your guests. Find out how many they are, what are their preference and their age. This will help you to know what venue to choose, the size, the type of entertainment to have among other things. Ensure they are comfortable. For example, when planning a children event, you must have age appropriate entertainment.
Market the event at an early stage. Ensure you use attractive adverts. You can have a theme and a logo to go with the occasion. Do the invitations either, face to face, in cards, using social media pages or the media. Keep on reminding them of this. By doing this early, you allow people to prepare themselves and buy tickets.
Now you can take a breather and review the planning outcome. Use your earlier prepared draft to see if you have everything needed. Have time for evaluation to correct any mistakes. Let your team mates help you in this and have notes of mistakes to avoid making them again in future.
About the Author:
Find an overview of the benefits of attending leadership retreats Hawaii Honolulu area and more info about an experienced business and executive coach at http://www.ninacherry.com/vip-retreats now.
0 comments:
Post a Comment